Castleton Commodities International LLC

  • Executive Assistant

    Job Locations US-CT-Stamford
    Category
    Administration
    Type
    Regular Full-Time
  • Overview

    Castleton Commodities International, a leading Merchant Commodity Trading and Investment firm located in Stamford, CT is hiring an Executive Assistant to provide support to the Chief Strategy Officer & Head of Business Development and team. They will also provide some support to the Chief Executive Officer. Candidates should have a strong attention to detail, professional presence, and have the ability to work in a fast paced environment.

    Responsibilities

    • Heavy calendar management; internal/external meetings and conference calls (between multiple time zones)
    • Coordinating high volume of international and domestic travel using Concur and Frosch
    • Weekly expense reporting using Concur and paper submission of expense reports
    • Management of incoming calls
    • Updating PowerPoint presentations
    • Data entry and manipulation in Excel
    • Preparing legal documents for execution, delivery, and submission
    • Managing time-off requests for team
    • Preparing printouts of meeting materials
    • Processing visa requests for international business travel
    • Ordering and maintain office supplies
    • Management of incoming mail and processing of FedEx

    Qualifications

    • Minimum of 6 years of prior experience in an Administrative role in a financial services firm or otherwise a fast paced environment.
    • Bachelor’s degree strongly preferred
    • Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
    • Strong attention to detail and organizational skills
    • Ability to interact effectively with all levels of employees
    • Ability to work on multiple projects in a fast paced environment
    • Pro-active team player, flexible, dependable, professional attitude

    *LI-LH1

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